Privacy Policy
Last updated: September 27, 2025
Our Commitment to Data Protection
At Quantum Insights, we take your privacy seriously and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and safeguard your information when you visit our website or use our services.
We comply with the General Data Protection Regulation (GDPR) and other applicable data protection laws. This policy applies to all personal data we collect through our website, email communications, and direct interactions with our clients.
Quantum Insights is based in Cyprus at 12 Stasikratous Street, 1065 Nicosia. For data protection inquiries, contact us at info@domain.com or +357 22 456 871.
Information We Collect
We collect various types of information to provide and improve our services. The data we collect falls into the following categories:
Personal Information You Provide
When you contact us or request our services, you may voluntarily provide personal information such as your name, email address, phone number, company name, and details about your data science needs. This information is collected through contact forms, email correspondence, or phone conversations.
Legal basis: Legitimate interest (responding to inquiries) and contract performance (providing services)
Automatically Collected Information
Our website automatically collects certain technical information when you visit, including your IP address, browser type, operating system, referring URLs, pages viewed, and time spent on pages. This data helps us understand how visitors use our website and identify technical issues.
Legal basis: Legitimate interest (website analytics and security)
Cookies and Tracking Technologies
We use cookies and similar technologies to enhance your browsing experience. These technologies help us remember your preferences, understand website traffic patterns, and deliver relevant content. For detailed information about our cookie practices, please see our Cookie Policy.
Legal basis: Consent (for non-essential cookies)
Project and Client Data
When we provide data science services, we may process datasets and information you share with us for analysis purposes. We treat all project data with strict confidentiality and implement appropriate security measures to protect this information.
Legal basis: Contract performance and confidentiality agreements
How We Use Your Information
We process your personal data only for specific, legitimate purposes. Here's how we use the information we collect:
Communication
Responding to your inquiries, providing information about our services, and maintaining ongoing communication with clients and prospects.
Service Delivery
Performing data science projects, delivering analysis results, and fulfilling our contractual obligations to clients.
Website Improvement
Analyzing website usage patterns to improve functionality, user experience, and content relevance.
Security and Fraud Prevention
Protecting our website and services from unauthorized access, malicious activities, and potential security threats.
Legal Compliance
Meeting legal obligations, responding to lawful requests from authorities, and protecting our legal rights.
Marketing (with consent)
Sending relevant information about our services, industry insights, and updates when you've opted in to receive communications.
We do not sell, rent, or trade your personal information to third parties for their marketing purposes. We only share data as described in this policy or with your explicit consent.
Data Security Measures
We implement comprehensive security measures to protect your personal data from unauthorized access, alteration, disclosure, or destruction. Our security practices include:
Encryption and Secure Transmission
All data transmitted between your browser and our servers is encrypted using industry-standard SSL/TLS protocols.
Access Controls
We restrict access to personal data to authorized personnel only, based on the principle of least privilege.
Secure Data Storage
Personal information is stored on secure servers with regular backups and disaster recovery procedures in place.
Monitoring and Auditing
We continuously monitor our systems for suspicious activities and conduct regular security audits to identify vulnerabilities.
Staff Training
Our team receives regular training on data protection best practices and security protocols.
Important: While we implement robust security measures, no method of transmission over the internet is completely secure. We cannot guarantee absolute security but are committed to using best practices to protect your data.
Data Retention
We retain your personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required by law. Our retention practices include:
Contact Form Inquiries
Information submitted through contact forms is retained for up to 2 years to maintain a record of communications and follow up on potential business opportunities.
Client Project Data
Data related to completed projects is retained for the duration specified in our service agreements, typically 3-5 years, or as required by applicable laws and regulations.
Website Analytics
Analytics data is typically retained for 26 months in accordance with Google Analytics default settings, after which it is automatically deleted or anonymized.
Legal and Accounting Records
Financial and legal documents are retained in accordance with Cyprus tax and business regulations, typically for a minimum of 6 years.
Your Rights and Data Management
Under GDPR and applicable data protection laws, you have several rights regarding your personal data. We are committed to facilitating the exercise of these rights:
Right to Access
You have the right to request a copy of the personal data we hold about you, including information about how we process it.
Right to Rectification
If your personal information is inaccurate or incomplete, you have the right to request that we correct or update it.
Right to Erasure
You can request that we delete your personal data, subject to certain legal limitations such as contractual obligations or legal requirements.
Right to Object
You have the right to object to certain types of processing, including direct marketing and processing based on legitimate interests.
Right to Data Portability
You can request to receive your personal data in a structured, commonly used format and have it transmitted to another controller.
Right to Restrict Processing
In certain circumstances, you can request that we limit how we use your personal data while we verify its accuracy or our legitimate grounds for processing.
Right to Withdraw Consent
Where we process your data based on consent, you can withdraw that consent at any time. This does not affect the lawfulness of processing before withdrawal.
To exercise any of these rights, please contact us at info@domain.com or +357 22 456 871. We will respond to your request within 30 days.
Your Rights and Opt-Out Instructions
You are not required to provide any personal information when using this website. If you prefer not to share your data, you may:
- Avoid filling out contact forms, account registrations, or any data-submitting features on our website.
- Disable cookies through your browser settings. For detailed instructions, see our Cookie Policy.
- Use browser extensions or privacy tools to manage cookie permissions and tracking prevention.
- Contact us directly to request the deletion of any previously shared personal data.
We respect your privacy choices. If you would like us to delete your data, please reach out to us using the contact details provided below. We will process your request promptly and in accordance with applicable data protection laws. You are free to browse our website without accepting cookies or submitting personal information, and we ensure full compliance with your privacy preferences.
Third-Party Services and Data Sharing
We may share your personal data with trusted third-party service providers who assist us in operating our website and delivering our services. These parties are contractually obligated to use your data only for the purposes we specify and to maintain appropriate security measures.
Analytics Providers
We use Google Analytics to understand website usage patterns. Google Analytics collects information anonymously and reports website trends without identifying individual visitors. You can opt out of Google Analytics by installing the Google Analytics Opt-out Browser Add-on.
Cloud Service Providers
We use secure cloud infrastructure to host our website and store data. Our cloud providers comply with industry security standards and data protection regulations.
Communication Tools
Email services and communication platforms we use are selected for their security features and compliance with data protection standards.
Legal and Regulatory Requirements
We may disclose your personal information if required by law, court order, or government regulation, or when we believe disclosure is necessary to protect our rights, your safety, or the safety of others.
International Data Transfers
As a Cyprus-based company, we primarily process data within the European Economic Area (EEA). However, some of our service providers may be located outside the EEA. When we transfer personal data internationally, we ensure appropriate safeguards are in place, such as:
- Using service providers that comply with GDPR and have adequate data protection measures
- Implementing Standard Contractual Clauses approved by the European Commission
- Ensuring recipients are located in countries with adequate data protection laws
Children's Privacy
Our website and services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have inadvertently collected personal data from a child, we will take steps to delete that information as quickly as possible.
If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately so we can address the situation appropriately.
Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our practices, technology, legal requirements, or other factors. When we make significant changes, we will update the "Last updated" date at the top of this page and may provide additional notice through our website or via email if you have subscribed to our communications.
We encourage you to review this Privacy Policy regularly to stay informed about how we protect your personal information. Your continued use of our website after changes are posted constitutes your acceptance of the updated policy.
Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please don't hesitate to contact us. We are committed to addressing your privacy concerns promptly and transparently.
Contact Information
info@domain.com
+357 22 456 871
Our Address
12 Stasikratous Street
1065 Nicosia
Cyprus
Response Time: We aim to respond to all privacy-related inquiries within 30 days as required by GDPR. For urgent matters, please indicate this in your communication.